2007 Conference Exhibit Hall:

The FA conference offers an extensive exhibit hall featuring a daytime stage, a variety of exhibitors, daily cocktail parties, etc. This year FA is offering three types of exhibition space for promotion at the event.

 

Booth-10' x 10', 8' curtained backdrop, 3' curtained railing, individual signage, table, two chairs, and wastebasket

 

Half Booth-(10' x 5') seats two, individual signage

 

Groupstand-we are creating group stands for independent recording artists, regions, countries, non-profits, and other registrantsthat fit together, these areas are shared tabletops, no indvidual signage supplied

 

*Electricity for exhibition space may be purchased for $55 through the Cook Convention Center (info. provided in exhibition kit)

 

The Exhibition Hall Hours are:
Wednesday - setup 3:00pm-8:00pm
Thursday - setup 9:00am-noon
Thursday - Open 1:00pm-6:00pm
Friday - Open 1:00pm-6:00pm
Saturday - Open 1:00pm-6:00pm
Saturday - Breakdown 6:00pm-8:00pm

 

For further information or to reserve a space, please contact Cindy Cogbill, cindy@folk.org or (901)522-1170. Space is limited.

 

Sponsorship Opportunities:
Sponsorship is an excellent way to promote oneself at the Folk Alliance Conference. We have opportunites available at all levels be it as a general sponsor or a special event within the conference. If you are interested in learning more about these levels of promotion, please contact Cindy Cogbill, (901)522-1170 or cindy@folk.org.

 

2007 Conference Book Ad Specs

Advertising deadline:
Your ad and payment in full must be received in the office by January 15, 2007. Please note: Folk Alliance does not invoice for ad payment.

 

Conference Program Book:
	Full Page 8.5 x 11	Half Page 8.5 x 5.5
Regular Page	$400	$250
Cover, Inside Front or Back (B/W)	$700	N/A
Cover, outside Back (Full Color)	$1000	N/A

 

Program Book Dimensions:
Full Page: 8.5 x 11
Trim Size: 8.5 x 11
Bleed Size: add 1/4" to all sides
Live Area: 8.25 x 10.5
(No live matter within 1/2-inch of trim)

 

POCKET GUIDE Inside Front or Inside Back Cover	$700
Back Cover	$1000

 

Ad Format Information:

• Ads accepted in PDF file format only
• File Naming, you must use the following ID style: Organization name Ad number (order of appearance for multiple ads)
• Examples: If your agency is called Joe's Music and you are placing
  two ads in the program book, they should be named
  joesmusicP1.pdf, joesmusicP2.pdf
• Ads accepted via email only -
• Email your ad to both cindy@folk.org and christine@redflagdesign.com Subject line: FA AD/advertiser name (Same as the file name)

PDF characteristics: In your preferences be sure:

• PRESS or PRINT is selected for final output
• All elements in your ad are grayscale (photos, logos,
  type, etc.)
• No color elements are in your ad except for
  outside covers
• If prompted to choose, select CMYK--never RGB
• All fonts are embedded
• Any PDF font licensing issues are resolved
• Security is disabled
• Each ad is sent as a separate PDF file

*If your ad does not follow these specifications,
Folk Alliance is not responsible for the output and/or print quality of your ad.

 

Ads and payment must be received by January 15, 2007.

 

Download the adspecs here.

 

Conference Tote Bag Inserts

PLACE YOUR ITEMS IN OUR OFFICIAL CONFERENCE TOTE!

Each conference registrant (approx. 2,500) receives this bag, and your materials can be in each and every one! Your brochure, flyer, press kit, compact disc, or cassette can be placed in the hands of the movers and shakers of the folk music and dance community. Small inserts are $400--fliers, matches, guitar picks, etc.; large inserts are $650--CDs, magazines, etc. That's around 30¢ a piece for this great direct marketing opportunity!

 

To place an item in the tote bags, please contact the Folk Alliance office. Your order and payment must be received at the office before the February 9th.

 

Materials to be placed in the totes must be in Memphis by Monday, February 19, 2007, so they can be placed in the totes at the bag stuffing party. The Folk Alliance office will email you with the shipping address once we receive your payment. If you have not received your shipping label, please contact cindy@folk.org.

 

Folk Alliance will not be able to accept tote stuffers for non-sanctioned events as we have in the past. Payment will be returned.

 

Download the totebag insert here.

 

FOLK ALLIANCE 2007 BADGE DISCOUNTS IN MEMPHIS

Cotton Museum 65 Union Avenue, Memphis, TN 38103
(901) 531-7826 
http://www.memphiscottonmuseum.org
Hours: Tuesday through Saturday 10 a.m. to 5 p.m. and Sunday noon to 5 p.m.
Admission for FA members: $4
The mission of the Cotton Museum at the Memphis Cotton Exchange is to share the story of the cotton industry and its many influences on daily life, the arts, and the development of this region with students, residents, and visitors.

Chucalissa Archaeological Museum 1987 Indian Village Drive, Memphis, TN 38109
(901) 785-3160
http://chucalissa.memphis.edu/
Hours: Tuesday through Saturday 9 a.m. to 5 p.m.
Admission for FA members: $3 for adults, $2 for children and free admission on Saturday February 24th
Operated by the University of Memphis, Chucalissa serves as a gateway into understanding the science of archaeology and the interpretation of Native American history. Our museum exhibits interpret the prehistory of the Mid-South, and contemporary Southeastern Indian cultures.

National Ornamental Metal Museum 374 Metal Museum Drive, Memphis, TN 38106
(901) 774-6380
http://www.metalmuseum.org
Hours: Tuesday to Saturday, 10 a.m. to 5 p.m. Sundays, 12 p.m. to 5 p.m.
Admission for FA members: $2
The National Ornamental Metal Museum is the only institution in the Americas devoted to the conservation and Advancement of fine metalwork.

Gibson Guitar 145 George W Lee Street, Memphis, TN 38103
(901) 521-3094
http://www.gibsonmemphis.com
Hours: Monday- Saturday 10:00am-4:00pm, hourly on the hour
Admission for FA members: $8
This memorable tour of Gibson’s Memphis guitar factory consists of an intimate viewing of the facility as Gibson’s skilled luthiers craft some of the finest guitars in the world. See and hear how Gibson has helped shape the world of music for over 100 years and continues to set the pace for the musical innovations of tomorrow.

Memphis Rock N Soul Museum 191 Beale Street, Memphis, TN 38103
(901) 205-2533
www.memphisrocknsoul.org
Hours: Open daily, 10:00 a.m. – 7:00 p.m. Final museum admission at 6:15 p.m.
Admission for FA members: $8
The Memphis Rock’n’Soul featuring the Smithsonian Institution’s Rock’n’soul: Social Crossroads exhibition, a dazzling chronology of rebellious hearts and echoes that shaped “the Memphis Sound.” Artifacts, pictures, words-and of course, music highlights slices of our cultural and musical past.

Sun Studio 706 Union Ave. Memphis, TN 38103
(901) 521-0664
http://www.sunstudio.com
Hours: open daily 10am to 6pm, tours on the hour
Admission for FA members: $8
Opened by Sam Phillips in 1950, Sun Studio is the birthplace of rock-and-roll, launching the careers of Elvis Presley, Jerry Lee Lewis, B.B. King, Rufus Thomas, Howlin' Wolf, Johnny Cash, Carl Perkins, Roy Orbison, and many others.

STAX Museum of American Soul Music 926 East McLemore Avenue, Memphis, TN 38106
(901) 942-7685
http://www.soulsvilleusa.com/
Hours: Monday-Saturday 10 a.m.-4 p.m.
Admission for FA members: $8.50
On the original site of Stax Recording Company’s studios, the museum houses the definitive archives and over 2,000 artifacts of the musical influences and international legacy of the legendary Soul music label and its artists.

Graceland Mansion 3765 Elvis Presley Blvd. Memphis, TN 38116
(901) 332-3322
http://www.gracelandcam.com
Hours: Monday, Wednesday - Sunday: 10:00 AM - 4:00 PM.
A must-see experience when in Memphis is the one place where Elvis truly felt at home, Graceland mansion. Graceland takes you on Elvis’s fascinating journey to superstardom and allows you to experience the cultural changes that led to the birth of Rock ‘n’ Roll and learn how Elvis rose to be considered the most celebrated entertainer in the world.

Volunteer

If you are interested in applying to be a conference volunteer, click the "Forms" link on our website and fill out the volunteer application form. For more information, please contact the Folk Alliance Volunteer Coordinator, Laura Barnaby, at 901-334-8518 or volunteers@folk.org. We recommend that you fill out the volunteer form by November 1, 2007

Download the 2008 Official Showcase Form.

Dear folks,

 

After much consideration and ongoing communication with membership, we have decided to make a few alterations in our private showcase regulations for the upcoming International Folk Alliance conference in Memphis.

 

The stipulation on the number of private showcases performed by official Performance Alley artists during the conference has been removed. All Performance Alley artists may play as many private showcases as they desire.

 

Out of respect to the numerous artists that will not receive Performance Alley showcases and those that did not apply, I would hope that Performance Alley artists will not go overboard in the number of performances that you confirm. I am still very concerned that the integrity and value of Performance Alley not be diluted by private showcase appearances.

 

I request (not insist) that you please limit the number of private showcases you perform on your Performance Alley showcase night. We will have the Performance Alley schedule completed by next week in order for you to have the information you need to move forward.

 

It is still very critical that first timers and artists that do not have relationships with the private showcase presenters be given the opportunity to share this unique experience. As Folk Alliance, we will host two standard music floor rooms each night designed for first timers and those that normally would not have access to those performance slots. We will start taking requests for those performance slots in early December. Please look for an announcement regarding that next week.

 

The private showcase floors at the Memphis Marriott will be floors 18 and 19. We are holding the 17th floor as spillover in case the top two floors sell out while there is still demand for music floor rooms. At this time, there are still music floor rooms available.

 

What stays the same is that you must complete a private showcase contract in order to reserve a music floor room and that everyone that is part of a private showcase MUST be a Folk Alliance member and registered for the conference.

 

As always, we continue to adjust change based on the feedback of our membership. As I have said many times, you will never be penalized for speaking your mind. If I do not hear from you, it is impossible to build an organization and conference that works for you and that is always our goal at the Folk Alliance office.

 

We encourage you to utilize our many promotion opportunities to promote your official and private showcases. There is still space available in the exhibit hall, program book, totebag, and other sponsorship opportunities. For more information, please call or email Cindy in our office at cindy@folk.org. We have discounted space available in our group stands sponsored by GoGirlsMusic.com (Women In Music) and Local 1000 (Indie Artists). We also offer half booths that have replaced the old table tops at a reduced cost.

 

We still have volunteer opportunities available as well, and we encourage anyone that wants to attend but cannot justify or afford the registration price to volunteer. That is a great way to be part of the conference and a sure way to meet a large number of like minded people.

 

We are still in the process of finalizing our daytime and showcase schedules and they will be available by next week. All artists that submitted but do not receive an official Performance Alley showcase will still be able to register at the lowest price offered or sign up to volunteer. We will do everything possible to encourage your participation.

 

I would like to thank all of you for your patience while we deal with the growing pains and politics of your Folk Alliance organization. We expect membership to reach an all time high of over 3000 members by the end of December. That is close to double the membership numbers we were at one year ago. Thanks to everyone for your participation in this great organization. We will do our best to continue to serve your needs and desires. Again, please utilize our listserves or contact me directly to share your ideas and concerns. We cannot and should not move forward without input from membership.

 

Over the next few days we will be posting information regarding deadlines, schedules, and opportunities. Please let us know if you have any questions.

 

Thanks for your time and thanks for being part of Folk Alliance.

 

Best to all,

Louis

 

 

Private Showcases Are Now Official

We are pleased to announce that the private showcases are back under the Folk Alliance official status. In order to make this happen, there must now be some simple paperwork, rules & regulations, and a small fee. In exchange, we will be able to ensure a positive, safe, and pleasurable experience on the music floors of the Marriott.

 

If you are interested in presenting a showcase on the music floors, please download the official " private showcase contract" from our website under " forms". Send your completed form to the Folk Alliance office via fax or mail. Once processed, we will provide you with a code for booking music floor rooms at the Marriott. You will not be able to book a music floor room without this code and a completed contract.

 

Private showcase artists and presenters will now be able to promote their music floor showcases throughout Folk Alliance including the exhibit hall, program book and totebag. Thanks for your patience as we worked through this delicate situation.

 

Standard Music Floor Rooms
After completion of the private showcase contract, you will be able to book your music floor room directly with the Marriott through their 800 number or their website.

 

Music Floor Suites
Due to the very low number of suites available on the three music floors at the Marriott, we will offer suites on a "per day/night" basis. The same contract and rules apply to the suites. Once you have completed your private showcase contract, we will work directly with you to confirm your suite. Depending on demand, suites may only be available on a one or two day basis. Each "suite day" provides access to your suite for 24 hours starting at 11:00am each day. Each presenter will be responsible for all hotel charges for that 24 hour period.

 

Book the Marriott Now to Guarantee Your Room In the Host Hotel

The 2008 International Folk Alliance Conference will be held February 20-24 at the Marriott Hotel in Downtown Memphis.

 

Memphis Marriott Downtown
250 North Main Street
Memphis, TN 38103
1-888-557-8740. (posted 6/5/07) 
901-527-7400
FA Rate: $136
Booking Code:FOL
Or online :http://marriott.com/property/propertypage/memdt?groupCode=nafnafa&app=resvlink
code: fol

============================================================================

The Wyndham Hotel
300 N. 2nd Street (Directly Across from the host hotel, Marriott)
Memphis, TN 38105
901-525-1800
FA Rate: $129
Booking code: Folk Alliance

 

 

============================================================================

 

Tennco Transportation 901-345-7962 has a booth at the Memphis airport. $25.00 round trip/$15 one way

2006 Regional Conferences Info

Folk Alliance Canada (part of the OCFF Conference)
October 12-15, 2006
Ottawa, Ontario Canada
www.ocff.ca

 

FARM (Folk Alliance Region Midwest)
October 13-15, 2006
Battle Creek, MI
www.farmfolk.org

 

NERFA (Northeast Region)
November 10-12, 2006
Kutsher's Resort & Conference Center
Monticello, NY
www.nerfa.org/

 

Far-West Region
November 2-4, 2007
Sacramento Marriott Rancho Cordova
Sacramento, CA
www.far-west.org

 

SWRFA (Southwest Region)
Woodward Hotel& Conference Center

October 4-7, 2007

Austin TX
www.swrfa.com